Labuan Company Secretarial Support

Labuan Company Secretarial Support
Your Labuan company may require changes from time to time as your business grow to meet your objectives. We are glad to list of the complete Company Secretarial Support to assist for you in updating and maintaining your business structure as follows:

Basically, there are four major changes that affeets  the directorship of your Labuan company as follows:

A. Appointment of New Director

The directorship appointment can be made to a natural person or legal entity as corporate director. We require the following documents :

For natural person as director :
a. 2 sets of passport (info page only)- certified by notary public
b. 2 sets of Malaysian NRIC

c. 2 reference letters from professional body (lawyer, accountant, auditor, banker or governmental bodies)
d. 1 address proof document ( certified by Notary public bank statement/phone bill/utility)

For Legal entity as corporate director:
a. 2 full set of company documents (incorporation certificate, M&A,registers of directors and shareholders and registered address) certified by Company Secretary
b. 2 sets of Board resolution certified by Company secretary on appointment of Legal representative
c. 1 reference letter of the Legal representative
d. 2 sets of Legal representative certified passport Copt (info page)
e. 2 sets of Beneficiary certified passport copy (info page)
f. Extract of company profile from relevant Registry activity 

Upon receiving the complete documents, we will conduct due diligence on the new directors to proceed with the preparation of necessary documents for your signing execution to lodge to Labuan FSA.

Once we receive the director resignation notice from you, we will the prepare necessary documents for your signing to lodge execution and lodge to Labuan FSA. 
We require the death certificate of the director with your instruction to prepare all the necessary documents for your signing execution to lodge to Labuan FSA. 

Processing: 3 working days.

Consensus from the majority of directors and all members must be obtained in order to remove a director from the office with Special resolution and EGM to be passed. Once we receive your instruction, we will prepare the necessary documents for your signing execution to lodge to Labuan FSA.

Processing : 3 days
Fee: USD 150 per director

There are 4 types of changes in the shareholding in a Labuan company which you can make at  any time during the calendar year  as follows:

A. Increase/Raise share capital

There are 3 tiers of share capital that are available for a Labuan company :
Tier 1- Up to RM50,000 (USD 12,000) shares
Tier 2- Up to RM 1 million (USD 240,000) shares
Tier 3- Above RM 1 million shares (USD 240,000) shares

Once we receive the share capital increase confirmation form and a copy of the bank statements bank in slips for proof payment of capital into the company bank account, we will prepare all necessary documents for your signing execution to lodge to Labuan FSA.

Fee: USD 100 per shareholder and additional of USD 400 stamp duty for tier 2 and USD 800 for tier 3.
Processing: 5 working days

B. Allotment of new shares

New shares can be allotted to new or current shareholders as long as there are balance shares in the Labuan.

Once we receive the confirmation of new shares allotment form, we will prepare the necessary documents for your signing execution to lodge to Labuan FSA. Shares certificates will be issued to the new shareholders upon completion.

To become a new shareholder, we require the following documents:

For a natural person as a shareholder :
a. 2 sets of passport (info page only)- certified by the notary public
b. 2 sets of Malaysian NRIC – certified by Notary public
c. 2 reference letters from the professional body (lawyer, accountant, auditor, banker or governmental bodies)
d. 1 address proof document (bank statement phone/utility)

Fee: USD 100 per shareholder

For a Legal entity as a corporate shareholder :
a. 2 full set company documents (incorporate certificate, M&A, registers of directors and shareholders and registered address) certified by Company Secretary
b. 2 sets of passport (info page only) of the beneficial owner – certified by Company Secretary
c.  2 sets of Board resolution certified by Company secretary on the appointment of the Legal representative
d.  1 reference letter of the Legal representative
e. 2 sets of Legal representative certified passport Copt (info page)
f. Extract of company profile from relevant Registry authority

Fee: USD 200 per shareholder
Processing:  5 working days

Upon receiving the complete documents, we will conduct due diligence on the new shareholders to proceed with the preparation of necessary documents for your signing execution to lodge to Labuan FSA.

Once we receive the confirmation of shares transfer form together with the return of the share certificate of the current shareholder, we will prepare the necessary documents for your signing execution to lodge to Labuan FSA. New share certificate will be issued to the new shareholder upon completion.

To become a new shareholder, we require the following documents:

For a natural person as a shareholder :
a. 2 sets of passport (info page only)- certified by the notary public
b. 2 sets of Malaysian NRIC – certified by Notary Public
c. 2 reference letter from the professional body (lawyer, accountant, auditor, banker or governmental bodies)
d. 1 address proof document ( bank statement phone/bill utility)

For a Legal entity as a corporate shareholder :
a. 2 full set company documents (incorporate certificate, M&A, directors and shareholders and registered address) certified by Company Secretary
b. 2 sets of passport (info page only) of the beneficial owner – certified by Company Secretary
c.  2 sets of Board resolution certified by Company secretary on the appointment of the Legal representative
d.  1 reference letter of the Legal representative
e. 2 sets of Legal representative certified passport Copt (info page)
f. Extract of company profile from relevant Registry authority

Processing:  5 working days.

Upon receiving the complete documents, we will conduct due diligence on the new shareholder to proceed with the preparation of necessary documents for your signing execution to lodge to Labuan FSA.

Once we receive the confirmation of share transfer form together with the return of the share certificate of the transferor,  we will prepare the necessary documents for your signing execution to lodge to Labuan FSA. New share certificate will be issued to the transferee upon completion.

Processing:  5 working days

Dividends can be distributed to all shareholders with the approval of resolutions passed by directors and members of the company. Dividends can only be issued based on profits made by the company and it can be made any time of the year and any frequency as long get as cash is available in the bank to make such distributions. In addition, the company shall be during the dividend payout.

Once we receive the confirmation of dividends distribution information from you, the necessary documents will be prepared for your signing execution.  Each dividend issued will be supported by Dividends Voucher.

Processing: 3 working days

The name of the company can be changed upon your request. Once we receive the change name form from you, we will check the name availability and prepare the necessary documents for your signing execution to lodge to the Labuan FSA. Once completed, the change name certificate will be obtained.

Processing: 7-10 working days

All the terms and conditions in the Memorandum and Articles of Association can be altered subject to Labuan Companies Act 1990 and relevant guidelines.
Once we receive your instruction, we will prepare the necessary documents for your execution and lodge to Labuan FSA.

Processing: 7-10 working days

Once we receive your instruction, we will liaise with current company secretary and prepare necessary documents for your execution and lodge to Labuan FSA.

Processing: 14-21 working days

Once we receive your instruction, we will prepare the necessary transfer out documents for your signing execution together with the calculation of fee refund (if any).

Processing :14-21 working days

Labuan company dealing with Malaysians  is required to appoint Local Tax Agent approved by Inland Revenue Board, to facilitate the submission of financial audit report to the local Inland Revenue Board for tax assessment under the Income Tax Act 1965. You can change the appointed local tax agent at any time upon your request.

Once we receive instruction from you of your preferred of Tax Agent, we will prepare the necessary documents for your signing execution to lodge to Labuan FSA.

Processing: 2 working days

Labuan trading company is required to have their yearly financial accounts to be audited. The auditor of choice has to be one who is licensed by Labuan FSA as they are most familiar with the Labuan Business Activity Tax Act 1990. You can change the appointed auditor at any time upon your request.

Once we receive instruction from you of your preferred Auditor, we will prepare the necessary documents for your signing execution to lodge to Labuan FSA.

Processing: 2 working days

To appoint a liquidator for your Labuan entity, you can only appoint from Labuan FSA’ s approved list of liquidator. You can change the appointed liquidator at any time upon your request.

Once we receive instruction from you of your preferred Liquidator, we will prepare the necessary documents for your signing execution to lodge to Labuan FSA.

Processing : 2 workingdays

The service price quoted may change depending on the complexity of each case. We will be able to provide precise quotation once we evaluate your needs. Email us at contact@labuanbusiness.com and let us know how we may assist ! We “simplify the complexities”  of  your Labuan investment.


To ensure Labuan is perfect for your business start up, feel free to email us your enquiry or set an appointment to meet us to have better understanding! We “simplify the complexities” doing business in Labuan!

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